A purpose-built operational system connecting weigh-in, weigh-out, documents and invoicing.
A bespoke CRM and operational platform for managing customers, weigh-in and weigh-out orders, Waste Transfer Notes, invoicing, documents and audit-ready records.
Green waste processing can involve repeated customer details, vehicle information, manual weight calculations, separately produced Waste Transfer Notes and invoices.
When those records live across paper forms and spreadsheets, finding historical loads or reproducing a document becomes slower and more error-prone.
WasteFlowOS brings the process into one secure CRM. Staff can select the customer, record driver and vehicle information, enter incoming and outgoing weights and let the system calculate the net tonnage.
The same order record can generate the Waste Transfer Note and invoice, retain a permanent history and send the completed documents to the customer.
The case study focuses on the functionality that changed the business workflow rather than listing every technical task.
Customer, contact, driver and vehicle records kept together.
Create and manage each incoming waste load through one consistent workflow.
Record vehicle weights before and after unloading and calculate the net waste weight.
Apply a configured price per tonne with order-level overrides where needed.
Generate uniquely numbered, branded WTN PDFs from completed order data.
Create invoice PDFs from the same verified order and weight information.
Capture signatures on-site and connect them to the relevant records.
Send WTNs and invoices directly to customers with document history retained.
The workflow is designed around the sequence people already need to follow, then removes repeated admin between those stages.
Search existing customer records or create a new customer.
Add the driver, vehicle, waste description and incoming weight.
Enter the outgoing weight and calculate the difference.
Apply the configured price and create the order total.
Create, store and email the WTN and invoice PDFs.
Less repeated data entry
Consistent WTN and invoice generation
Clear order and document history
Faster access to previous customer activity
A platform that can grow with new reports and workflows
